What EZ Invoices Is For, What We Just Shipped, and What's Next

EZ Invoices exists for one reason: getting paid for work you already finished should not be the hardest part of your day. This post covers what we are here to do, what is live, and the one item still in development.

What we are here for

Most invoicing software was built for people who sit at a desk. Contractors do not. You are on a roof, in a crawlspace, or driving to the next job, and the invoice gets written at 9pm at the kitchen table — if it gets written at all.

So we built around a few stubborn beliefs:

• Your phone is the office. Quote, invoice, and collect payment from the job site without opening a laptop.
• Materials and labor are not the same thing. You should be able to price them separately, add markup where it belongs, and let the customer see an honest breakdown.
• Getting paid should take one tap. Your customer gets a link, pays by card, and you both get a receipt. No portal, no login, no chasing.
• No feature bloat. If it does not help you finish a job or collect on it, it does not belong in the app.

What we just shipped

The last stretch of work was our biggest yet. Here is what is live right now.

• Your crew can finally have their own logins. This is the big one. You can invite team members with a role that fits what they actually do. Supervisors can build out invoices and add materials and labor for a job, but they never see prices, totals, or your margins, and they cannot send a bill to a customer. Employees get a read-only view with just the job name, the client, and the job-site address. Everyone works out of the same job list, and pricing stays between you and the customer.
• Quotes that turn into invoices. Send an estimate first, get the go-ahead, then convert it to an invoice in one click instead of retyping the whole thing.
• Milestone billing for bigger jobs. Split a large job into stages — deposit, rough-in, completion — and collect payment as you hit each one instead of waiting until the end.
• Job-site location on every document. The address of the actual work now shows on the invoice and on the payment page, which matters when the person paying is not the person who lives there.
• Install it like an app. EZ Invoices installs to your phone home screen and opens straight to your dashboard, no app store required.

What shipped after this post

Two items that were in development when this was written are live now. The features page matches the app.

• Automatic payment reminders. Live on Pro and Business. EzCollect emails the reminders you write, on the days you pick, and stops when the invoice is paid. It does not text. The Free plan still uses a manual resend.
• Profit reports. Live on Business. Reports count paid invoices only. Profit is revenue minus the material cost already on those invoices. It is not a full receipt ledger, and it is not bookkeeping.

Still in development

Expense and receipt tracking is not in the app yet. You cannot log a store receipt against a job today. Do not expect the profit report to include costs that were never put on an invoice.

Tell us what to build

Nearly everything above came from contractors telling us what was slowing them down. The crew roles exist because owners kept saying the same thing: they wanted a foreman entering job details without the whole company seeing the margins.