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Contractor invoice checklist
Everything a contractor invoice should include before it goes to the customer. Print it, keep it in the truck, or save it as a PDF.
Contractor invoice checklist
Your business
- Business name, phone, and email
- License number, if your state or trade requires it on paperwork
- Your logo, so the customer knows who it is from
The customer and job
- Customer name and how to reach them
- Job address
- Date the work was done
- A short description of the scope of work
Invoice details
- A unique invoice number
- Invoice date and due date
- Line items for labor, materials, and anything else billed
- Quantity and price on each line
Totals
- Subtotal before tax
- Sales tax, if your state taxes this work (check your state rules)
- Any deposit already paid, subtracted from the balance
- Total amount due, easy to find
Getting paid
- Payment terms (for example, due on receipt or net 15)
- Ways to pay: card link, check, cash, or bank transfer
- Late fee policy, if you charge one
- Approved change orders attached to the invoice
Before you send
- Before and after photos attached for proof of work
- Spelling of the customer name and address checked
- Sent the same day the job is finished
- A follow-up reminder set for the due date
From EZ Invoices, ezinvoices.org
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