Free invoice template
HVAC invoice template
A free HVAC invoice template with the system install, labor, ductwork and materials at markup, and permit and inspection fees.
No account needed to try it. Free plan includes 5 invoices a month.
What is on it
A real hvac invoice
HVAC jobs usually price the equipment per system, then installation labor, with ductwork and supplies at a markup and permit fees listed separately.
These are the same starting lines the app loads when you pick this trade. Add, remove, or reprice any of them.
InvoiceHVAC job
Sample- System / unit install1 systems × $3,500.00$3,500.00
- Installation labor10 hrs × $95.00$950.00
- Ductwork & materials1 units × $400.00 + 18% markup$472.00
- Permit & inspectionFlat price$200.00
Total before tax$5,122.00
Tips
How to get a hvac invoice paid faster
- List the equipment model and serial number. Customers need it for warranty registration.
- Split equipment from labor so the customer can compare your quote with others.
- For big installs, take a deposit before ordering equipment.
- Add maintenance tips or the next service date in the notes.
Guides
Guides for hvac work
- 5 min readHVAC Invoice: Service Calls, Parts, and LaborAn HVAC invoice should separate the visit, the diagnosis, the part, and the labor. How to bill a service call so the customer can see what they paid for.Read the guide
- 5 min readStop Fronting the Whole Job: Deposits and Progress PaymentsYou should not buy materials for a job you have not been paid to start. How to split a contractor invoice into a deposit, progress, and final payment without confusing the customer.Read the guide
- 6 min readHow to Write a Contractor Estimate a Homeowner Will ApproveAn estimate gets a yes when the homeowner can see the work, the price, and what is not included. How to write one without turning it into a contract lecture.Read the guide